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Student Handbook

This Student Handbook is your guide to AMDEC. It describes the policies and procedures you need to follow to be a successful student. As an AMDEC student, you are expected to know and comply with all of the information in this Student Handbook.

Welcome to AMDEC

Continuous Intake, Non-Semestered Courses

All AMDEC courses with the exception of CHV2O and GLC2O run on a continuous entry, non-semestered basis. Students may begin courses at any time from the first day of school in September until February 14, 2020 with some restrictions. Your local school may require that your courses are completed on a semestered basis. You are required to begin working on your course material as soon as you have been granted access to your course(s) and meet your deadlines by regularly submitting completed modules. While continuous entry provides AMDEC students with a great deal of scheduling flexibility, students must stay focused and organized in order to keep up with work. Once you have been admitted to a course you must:

  • regularly login and complete work in your course(s) - at least once weekly per course;
  • complete and submit course work within or ahead of your posted deadlines, and
  • read all Course Announcements and AMDEC General News posted in your course website.

Semestered Courses

For the 2019-20 school year, CHV2O and GLC2O will be run as semestered courses. Students in these courses have more structure with regard to due dates, report card dates, and exam dates. These students will follow a due dates schedule provided by their teacher and unique to their course.

Once you have been admitted to a semestered course you must:

  • login and participate in your course every school day
  • complete and submit course work by the deadlines posted by your teacher, and
  • read all Course News and AMDEC General News posted in your course website.

Regardless of whether you are registering for a continuous intake or semestered course, if you register for a course that is full, your name will be placed on a waiting list. The student and the enrolling school will be contacted if/when a seat becomes available before the final registration deadline.

When your registration is complete, you will be provided with a Username and password that will allow you to complete the Orientation process. Once you have completed Orientation, you can work on course material at any time of day, and from anywhere, provided you have a computer and Internet access.

There are two components to your online course:

  1. Your course website (The Core) is where you will find announcements from your teacher, access your course material (lessons, assignments, and readings), and participate in class chats and online discussions. You will also find announcements from the AMDEC Vice Principal and AMDEC guidance on your AMDEC School page of your course website. Note: The address for your course website is https://amdsb.elearningontario.ca/ All assignments will be submitted to your teacher through your course website.
  2. Front Desk (Red Apple Office) is AMDEC's web-based student tracking system that students, parents and schools can use to access the following information:
  • Student Details: Review student details including course enrolment, personal and parent/guardian contact information.
  • Attendance: Review weekly attendance records for students.
  • Module Completion: View which modules you have submitted (S), which modules have been marked (M), and which modules are incomplete or still in progress (I). Please note that there will be a time lag (usually a couple of days) between the time you submit work or receive a returned assignment and the time your teacher records it in this system.
  • Achievement: Review report card marks, comments and learning skills. Your midterm and progress 2 report cards will be emailed to your course email. Your final report card will be mailed to your home address via Canada Post.

To access Front Desk, go to https://rao.amdsb.ca/frontdesk/login.asp   Follow the instructions to create a login to Front Desk on the Resources page of our AMDEC website, under the Orientation Links and Documents page. The student and parent email addresses that you enter must match the addresses you provided on the student registration. This is how the system verifies your account and sends an email to your external email address with your Front Desk access information. External email refers to your email account that you provided upon registration. Note: Students in the Avon Maitland board will use their AMDSB GSuite email accounts as their external email.

Students register to take AMDEC courses with the permission of the Ontario secondary school where they are enrolled. The registration process will be completed by the student and the student’s guidance counsellor. Once the student has registered online, a confirmation email will be sent attached to which is the Application for Registration and AMDEC Registration Agreement. The Application for Registration form must be downloaded, printed and signed by the student, the parent/guardian (if the student is under the age of 18) and the principal of the enrolling school and faxed or emailed back to the AMDEC office. Registrations will not be processed until all required paperwork (including school board permission, if required) is received in our office.

Students not currently enrolled in a secondary school, who wish to take AMDEC courses, must first enrol at their local Ontario secondary school. Questions regarding the registration process can be sent by email to AMDEC.guidance@ed.amdsb.ca

Students may be responsible for purchasing hardware, software, texts or supplies. Check the course description under the "Courses" tab at the top of this page to determine required and recommended supplies for each course.

A successful online student will be:

  • Computer literate
  • Organized
  • Self-directed
  • Able to manage his/her time
  • A problem solver
  • An effective communicator
  • Responsible
  • Honest
  • Willing/able to access textbooks (if required), a working computer and Internet connection.

Regulations made under the Education Act include the following requirements for pupils:

  • the student must be diligent in attempting to master such studies as are part of the program in which the pupil is enrolled;
  • the student must be courteous to fellow pupils and teachers;
  • the student must take such tests and examinations as are required by or under the Act or as may be directed by the Minister.

Summary of Important Dates

  • September 3, 2019: First day AMDEC classes can begin
  • September 13, 2019: Last day to register for Semester 1 CHV2O and GLC2O courses
  • January 23, 2020: Final day for students to submit course work (assignments, tests, etc.), including culminating assessments, in Semester 1 CHV2O and GLC2O courses.
  • February 3, 2020: First day of semester 2 CHV2O and GLC2O courses.
  • February 14, 2020: Last day to register for AMDEC course(s), including all full credit continuous intake courses and Semester 2 CHV2O and GLC2O.
  • June 5, 2020: Final day for students to submit course work (assignments, tests, etc.), including culminating assessments, in full credit (continuous intake) courses.
  • June 10, 2020: Last day to write final examinations for full credit (continuous intake) AMDEC course(s).
  • June 12, 2020 (3:00 pm): Hard copies of all final examinations must arrive at the AMDEC Office.
  • June 12, 2020: Final day for students to submit course work (assignments, tests, etc.), including culminating assessments, in Semester 2 CHV2O and GLC2O courses.

Your AMDEC teachers will not be available on the following dates:

  • September 13, 2019 - PA Day
  • October 14, 2019 - School Holiday
  • November 8, 2019 - PA Day
  • December 6, 2019 - PA Day
  • December 23, 2019 to January 3, 2020 - School Holiday
  • January 31, 2020 - PA Day
  • February 17, 2020 - School Holiday
  • March 14, 2020 to March 20, 2020 - School Holiday
  • April 10, 2020 to April 13, 2020 - School Holiday
  • May 1, 2020 - PA Day
  • May 18, 2020 - School Holiday
  • June 8, 2020 - PA Day
  • June 26, 2020 - PA Day

AMDEC students will spend at least as much time with their eLearning course as they would expect to spend in a 'face-to-face' course. Each course requires approximately 110 hours of 'classroom' time (reading, learning, corresponding, doing experiments, etc.) with additional 'homework' time (studying and completing assignments). As such, students should plan to spend at least 1 to 1.5 hours working on each AMDEC course every school day if they plan to complete the course in a one semester time frame, or 1 to 1.5 hours every other school day if they plan to take the full school year to complete the course.

Realistic expectations and solid work habits allow students to enjoy their learning and their interaction with their teachers and peers. If this is the student's first eLearning course, there may be a period of adjustment as they learn how to navigate the course and learn in an eLearning structure. Students need to ask for assistance when it is required by emailing their teacher.

Teachers & General Class Information

AMDEC Teachers and General Class Information

AMDEC courses are taught by certified teachers, employed by the Avon Maitland District School Board. Most of our teachers are assigned to both online and regular day school classes. Teachers receive ongoing training and support with the online approach to both teaching and learning.

All AMDEC students are assigned an AMDSB Gmail which is the primary means of communication with your teacher. In addition to this, teachers will hold a minimum of 2 one-on-one conferences with each student throughout the course to assess their learning, answer questions, problem-solve difficulties and discuss next steps in the student's learning.  If students have questions or difficulty, they should send their teacher an email.

General announcements for all AMDEC students are posted on the AMDEC School page. Teachers will regularly post course related announcements and/or instructions in the course Announcements or News Feed area on the course homepage. These postings may include instructions for submission of work, attendance/holiday/PA Day reminders, links to documents related to course content, etc. It is each students' responsibility to read these messages and follow the instructions contained within.

Teachers will normally answer emailed questions within one school day (not including weekends or holidays) and will normally be able to assess or evaluate assignments within a week of being submitted. Occasionally, teachers may not be able to return marked assignments within a week because of reasons outside of his or her control. If feedback is not provided within two weeks of submitting an assignment, it is reasonable to email the teacher to find out the status of the assignment.

Attendance

Attendance in all eLearning courses is recorded weekly. If you are taking a semestered course (CHV2O and/or GLC2O), you should login and work on your course every school day. If you are in a full credit (continuous intake) course, you must login and work on your course at least once every week, although it is strongly recommended that you work on your course much more frequently than that. If you are hoping to complete your full credit course within a one semester time frame, you should be logging in and working on your course every school day. If you have more than one AMDEC course, you must login and work on each course at least once weekly.

Weekly attendance will be recorded every Friday in all courses at a time specified by your teacher. In order to be recorded as 'present' in your online class, you must log in and actively participate in your course. To do this, you must do at least one of the following each week in each of your AMDEC courses:

  • Submit work to a folder in the Assignments area, complete an online quiz or test, conference with your teacher, participate in an online discussion, etc.
  • If you have a week where you are working on your course but do not have any assignments to submit, you must send your teacher an email letting them know what you are working on (providing sufficient detail about your work so that your teacher knows what you are working on), asking any questions you have about the assignment and giving an indication of when you expect to submit the assignment.

If you will be away or unable to login to your course(s) for seven consecutive days or more, you must receive approval from the AMDEC Vice Principal (amdec.vp@ed.amdsb.ca) at least three school days before a planned absence. In order for the administration to consider your request, you must be up-to-date with module completion.

AMDEC has provided a series of helpful videos and documents to help you navigate your eLearning course and use the tools available in your course.  These can be found by going to the Resources link at the top of this page and clicking on 'Orientation Links and Documents'. The videos and documents explain (but are not limited to) the following:

  • Getting Started with your course
  • Using GSuite (including your AMDSB Gmail and Google Drive)
  • Using Front Desk, AMDEC's student progress tracking system
  • Submitting Assignments, Discussions and Quizzes
  • Using VideoNote
  • Using Portfolio
  • Setting Security Questions to Reset your Password
  • Converting Docuemtns to PDF

Resolving Login Difficulties

After you receive your AMDEC Orientation email, if you are having difficulty logging into your AMDEC course or your AMDSB Gmail account, do the following:

  • If you are an AMDSB student:  Contact the TRA at your school for assistance.  Your guidance counsellor will be able to help you to find your TRA if you are not sure who they are.  If your TRA is not available or is not able to help you, contact AMDEC Tech Support by email at AMDEC.TechSupport@ed.amdsb.ca or by phone at 519-482-5428 ext. 400.
  • If you are from outside of the AMDSB: Contact AMDEC Tech Support by email at AMDEC.TechSupport@ed.amdsb.ca or by phone at 519-482-5428 ext. 400.

AMDSB Password Reset Tool

AMDSB provides the opportunity for you to set security questions on your account. This will allow you to reset your password on your own should you forget your password. It is strongly recommended that you do this. It only takes a minute or two and can be done by following the steps outlined on this How To: Security Questions document or watch the video available on the Orientation Links and Documents page under the Resources link at the top of this page.

Modules & Assignments

Module Completion Requirements and Due Dates

In semestered courses (CHV2O and GLC2O only), your teacher will determine the due dates for your module work throughout the semester.  This will be communicated to you through postings in the News Feed, emails and/or in the Module Outline document in your course.

In all remaining courses (all full credit, continuous intake courses), the specific work students are required to complete is listed on the Module Outline document found in your course. Students are responsible for establishing an assignment submission schedule that meets both AMDEC’s due dates (outlined in the chart below) and their own needs (e.g., completing the course by the end of first semester or meeting post-secondary mark submission deadlines). Your schedule should always keep you well ahead of the due dates given below. Students are encouraged to complete their course(s) prior to the final due date.

In all courses, while your teacher will provide you with reminders regarding your due dates through News Feed/Announcements postings and/or emails, it is ultimately your responsibility to ensure that you are actively participating in your course and meeting your due dates. Except in exceptional circumstances (e.g., illness) and where an extension has been granted by the AMDEC vice principal, if a student fails to participate in their course(s) weekly, and/or fails to meet the posted due dates, possible consequences could include mark deductions, limited or no feedback being given, the assignment being checked for completion only, or removal from the course.

It is very important that you check the News Feed on your course home page and/or the Module Outline posted in your course so you are aware of your due dates and plan your time accordingly to meet them.

Due Dates and Information for all Full Credit, Non-Semestered Courses
Due dates are determined by the month when the student is granted access to the course.

Modules up to and including September Start Date October Start Date November Start Date December Start Date January Start Date February Start Date
Module 5 Nov. 01/19 Nov. 22/19 Dec. 20/19 Jan. 24/20 Feb. 28/20 Mar. 06/20
Module 10 Jan. 10/20 Feb. 07/20 Feb. 21/20 Mar. 06/20 Apr. 03/20 Apr. 09/20
Module 15 Mar. 27/20 Apr. 17/20 Apr. 24/20 Apr. 24/20 May 01/20 May 08/20
Module 18 By May 22, 2020 at the latest all students must have the first 18 modules submitted in all courses.
Module 19 By May 29, 2020 at the latest all students must have the first 19 modules submitted in all courses.
Module 20 By June 5, 2020 at the latest all students must have the first 20 modules submitted in all courses.
Exam Wednesday, June 10, 2020 is the last day to write a final exam in a non-semestered course. Completed final exams must arrive in the AMDEC Office before 3:00 PM on June 12, 2020.
The last day to register for semester 1 CHV2O and GLC2O courses is September 13, 2019 and all required paperwork for these registrations must arrive in our AMDEC office before 4:00 p.m on September 18, 2019.  The last day to register for semester 2 CHV2O and GLC2O or a full credit, non-semestered AMDEC course for the 2019-2020 school year is February 14, 2020. All required paperwork must be submitted before 4:00 p.m. on February 19, 2020.
Maximum module submission per week for full credit, non-semestered courses
Sept 3, 2019 - May 22, 2020 2 modules per week per course
May 25, 2020 - June 5, 2020 1 module per week per course

Late Assignments

In CHV2O and GLC2O, your teacher will determine the due dates for each module. Due dates for full credit, non-semestered courses are determined by the month in which you are granted access to the course and are posted on the Module Completion chart (see the previous heading in the Student Handbook).  In all courses, the Module Outline document indicates the work that needs to be completed for each module in the course. While your teacher will provide you with reminders regarding your due dates through class announcements and/or emails, it is ultimately your responsibility to ensure that you are meeting your deadlines, and you are not submitting more than the maximum number of permitted modules per course, per week.

If you submit in excess of the assigned or permitted number of modules per course, per week (without the permission of your teacher), the teacher may hold onto the extra assignments to assess the following week (up to the permitted number of assignments per week), or the teacher may provide limited feedback and/or mark the assignment for completeness only.

If you submit assignments after their posted due dates, possible consequences of submitting late assignments could include mark deductions, limited or no feedback being given or the assignment being checked for completion only. It is very important that you are aware of your due dates and plan your time accordingly so that you are able to meet your due dates while still meeting your module completion requirements.

Report Cards

In CHV2O and GLC2O, students will receive a Midterm report midway through the semester and a Final report at the end of the semester after the completion of the course.

  • Midterm: This report is issued midway through the semester. This is an Ontario Provincial Report Card and will be sent to you as an email attachment to your assigned AMDSB Gmail.
  • Final Report: This report is issued at the end of the semester after the course ends. This is an Ontario Provincial Report Card and will be mailed to your home address through Canada Post.

In all full credit, non-semestered courses AMDEC will issue four reports on your achievement - an Interim (early progress) report, Midterm report, Progress 2 report and Final report.

  • Interim: This report is issued when you have completed the first 5 modules of the course, or you have reached your Module 5 due date (whichever comes first).  It includes brief comments regarding your progress only and will be available for you to view in the Front Desk tracking system only.
  • Midterm: This report is issued when you have completed the first 10 modules, or you have reached your Module 10 due date (whichever comes first). This is an Ontario Provincial Report Card and will be sent to you as an email attachment to your assigned AMDSB Gmail.
  • Progress Report #2:  This report is issued when you have completed 15 modules of the course work, or you have reached your Module 15 due date (whichever comes first). This is an Ontario Provincial Report Card and will be sent to you as an email attachment to your assigned AMDSB Gmail.
  • Final Report: This report is issued when you have completed all of the course work and the final examination and/or culminating task, or the school year ends (whichever comes first). This is an Ontario Provincial Report Card and will be mailed to your home address through Canada Post.

In all courses, using their professional judgment, teachers assign progress marks and final grades that represent the student’s most consistent overall level of achievement with emphasis on the more recent assessment. They then convert the levels to percentage grades.
Level 4            80% - 100%
Level 3            70% - 79%
Level 2            60% - 69%
Level 1            50% - 59%
R         failing grade of less than 50%
Mid-term, Progress 2 (in full credit courses) and final reports will also include grading of student learning skills and work habits. Instead of receiving numerical grades in these categories, students will be given descriptors, from “needs improvement” to “excellent.”

Each learning skill will be evaluated as: excellent, good, satisfactory or needs improvement.

Responsibility

The Student

  • fulfills responsibilities and commitments within the learning environment;
  • completes and submits class work, homework, and assignments according to agreed-upon timelines;
  • takes responsibility for and manages own behaviour.

Organization

The Student

  • devises and follows a plan and process for completing work and tasks;
  • establishes priorities and manages time to complete tasks and achieve goals;
  • identifies, gathers, evaluates, and uses information, technology, and resources to complete tasks.

Independent Work

The Student

  • independently monitors, assesses, and revises plans to complete tasks and meet goals;
  • uses class time appropriately to complete tasks;
  • follows instructions with minimal supervision.

Collaboration

The Student

  • accepts various roles and an equitable share of work in a group;
  • responds positively to the ideas, opinions, values, and traditions of others;
  • builds healthy peer-to-peer relationships through personal and media-assisted interactions;
  • works with others to resolve conflicts and build consensus to achieve group goals;
  • shares information, resources, and expertise and promotes critical thinking to solve problems and make decisions.

Initiative

The Student

  • looks for and acts on new ideas and opportunities for learning;
  • demonstrates the capacity for innovation and a willingness to take risks;
  • demonstrates curiosity and interest in learning;
  • approaches new tasks with a positive attitude;
  • recognizes and advocates appropriately for the rights of self and others.

Self-regulation

The Student

  • sets own individual goals and monitors progress towards achieving them;
  • seeks clarification or assistance when needed;
  • assesses and reflects critically on own strengths, needs, and interests;
  • identifies learning opportunities, choices, and strategies to meet personal needs and achieve goals;
  • perseveres and makes an effort when responding to challenges.

Assessment and Evaluation

Students are assessed and evaluated on their work to help them know what is required to improve. Teachers plan assessments in accordance with the Avon Maitland District School Board and Ministry of Education assessment and evaluation policies. Students have significant responsibilities for assessment and evaluation and are expected to:

  • communicate with teachers in advance when legitimate difficulties interfere with meeting deadlines;
  • complete and submit assignments according to their posted deadlines;
  • understand the role of the categories of the Achievement Chart in order to help them identify areas of strength and weakness;
  • develop time management skills and set goals for academic success;
  • view assessments as a way to help achieve better results when their work is evaluated;
  • request teacher assistance when needed;
  • think about and use teacher feedback to improve grades;
  • understand that teachers are responsible for teaching a specific curriculum and have administrative deadlines for assessment and evaluation.

Information adapted from “The Learning Consortium: Building Quality Learning Environments”

Module Outline

Your course contains many lessons, activities and assignments. Unless otherwise indicated, you will be responsible for reviewing and understanding all of the lessons on all 'Content' pages of the course. It is important to understand that, in some cases, you will not be required to complete all of the assignments in the course. Your teacher decides which assignments need to be completed as part of the course requirements. He or she then divides your course into 20 modules, or chunks. A chart called the Module Outline for your course specifies which assignments are to be completed and submitted for each module. This chart is posted in 'Class Resources' area on your 'Course Home' page in your course. It is crucial that you follow the Module Outline carefully.

Course Assessment and Evaluation

All assignments in your course serve an important function in your learning in the course. Your teacher requires you to complete assignments for one or more of the following:

  • Assessment for learning - these assignments enable your teacher to use information about student knowledge, understanding and skills to inform their teaching. They can then provide feedback to students about their learning as well as the next steps/direction in moving your learning forward.
  • Assessment as learning - these assignments provide students and teachers with information about student learning and help to guide and provide opportunities for students to monitor and critically reflect on their learning. Through teacher feedback and student self-assessment and reflection, students identify gaps in their learning and next steps toward reaching their learning goals.
  • Assessment of learning - these assignments allow the teacher to evaluate the extent to which the student has been able to demonstrate their understanding of the key concepts, knowledge, skills and attitudes outlined in the course curriculum

Unless informed otherwise by your teacher, all assigned work indicated on the Module Outline document, including any tests, must be completed in order for a module to be considered complete. You may not put off writing a test and continue working on subsequent modules.

Assignments whose purpose is to evaluate how well you are able to demonstrate your understanding of the key concepts, knowledge, skills and attitudes outlined in the course curriculum are assigned grades based on levels in all or some of the four categories (Knowledge/Understanding, Thinking, Communication and Application). The weighting of each category in the final grade is outlined on the Assessment and Evaluation section in the Course Information or Course Overview unit in each course. In all courses, term work is worth 70% of the final grade and the final evaluation (culminating activity and/or exam) is worth 30%.

In an online discussion, students may be required to post messages, and/or provide constructive feedback to the posting of a fellow student. Check the Module Outline document to find out which online discussions are required for your course.

A test is one type of assessment that is included in some modules. Your teacher will provide you with specific instructions regarding each test for your course(s). Please ensure that you pay particular attention to the test instructions. Your allotted test time begins as soon as you open the test.

Regardless of the test method, to verify that a test has been completed according to the teacher's instructions, you must have a responsible adult (over the age of 21) supervise when you are writing a test. You will be required to provide your teacher with your test supervisor's name and email address, either on the test or via an email to your teacher.

There is one thing that we know about electronic devices; they are not always reliable. As a student taking an eLearning course, device failure is something you must be prepared to deal with. It is recommended that you use the Google Drive provided to you (as part of your AMDSB GSuite account) to complete your assignments whenever possible. These assignments are automatically saved and because it is cloud-based, your work is accessible from any computer device with internet access. On the Resources page of this website, under the Orientation Links and Documents, see the video and document provided for more information about how to use your GSuite account effectively.

It is your responsibility to save copies of all assignments submitted to your teacher. Technical issues or device failure will not be considered an acceptable reason for falling behind with your work. If your device malfunctions or if you experience technical issues, the expectation is that you find an alternate device on which to continue your work. Students normally have access to additional computers, tablets or other devices at their enrolling school, at a friend or relative's house, and/or at a local public library.

Note: You must have up-to-date virus protection software on your computer.

AMDEC teachers are able to accept the file formats listed below. In most courses, however, the preferred file format for regular coursework submission is PDF. There may be some exceptions if your course requires specialized software. If in doubt, be sure to contact your teacher or tech support for clarification.

  • PDF - Portable Document Format (.pdf)
  • LibreOffice Writer (.odt)
  • OpenOffice Writer (.odt)
  • Microsoft Word (.doc, .docx)
  • Rich Text Format (.rtf)

When completing assignments, unless you are using specialized software specifically required for your course, please ensure that all assignments submitted are in one of the acceptable file formats noted above (preferably PDF). When working in a software program you can usually save your document as a new file type by clicking the ... File - Save As - function, selecting an acceptable file type and clicking Save. If you are working in Google Docs, you can save your document in an acceptable file type by clicking the File - Download As - ... function, selecting an acceptable file type and saving the document to your hard drive. You can then upload the document to the appropriate folder in the Assignments area of the course from your hard drive.

On the Resources page of this website, under the Orientation Links and Documents, see the video and document provided for more information about submitting your assignments.

When creating files to send to your teacher, your files should have meaningful names which reflect the contents of who you are and what you are sending.

Example: Jane Doe has completed the assignment for Module 4 in her ENG2D class. The assignment is from Unit 2, Activity 1, Assignment 3. The file name she will give this document is janedoe-eng2d-m4-U2A1A3 (StudentName-Course-Module#-Assignment). If your name is longer than Jane’s, use the first four letters of your first name and the first four letters of your last name.

Word Processors:

  • Do not use spaces in file names,
  • Do not use special characters: Such as ! ~ : $ ( ,
  • Files must have the proper extension assigned by the computer. The extension is the three or four letters that follow the period, e.g. .pdf, .docx, .xls. Never manually change the extension; use the Save As function to assign an extension/file type to your document.

All email correspondence with your teacher or anyone else in AMDEC should take through your assigned AMDSB Gmail. You can find a link to email anyone at AMDEC, including your teacher, in the Contact AMDEC link in the Nav bar on your Course Home page, as well as on the Contact Us link on this website.

Every email you send must contain a meaningful subject line and sufficient description for your teacher to know what you are working on. Each email sent to your teacher must contain your course code and a module number. In order to help your teacher answer your emailed questions effectively you must be as specific as possible when asking your question. For example, if Jane Doe wants to send an email to ask her ENG2D teacher a question about module 4, the subject line will read: ENG2D M4 Question. In the body of the email provide as much detail as possible about what you are having difficulty understanding. Sending an email to your teacher that says, 'I don't understand Module 4' makes it difficult for your teacher to provide a helpful reply. By telling your teacher specifically which Unit, Activity and Assignment you are having difficulty with, as well as a written explanation of what you are finding confusing, your teacher will be able to provide you with an answer that will assist you to move forward with your work.

If you are taking more than one AMDEC course, it is a good idea to create a separate label for each class and move your mail messages into the appropriate class label. This will keep your mailbox organized and will make it easier to locate correspondence with your teacher for individual courses.

On the Resources page of this website, under the Orientation Links and Documents, see the video and/or document provided for more information about using your AMDSB Gmail account.

Much of your work will be submitted to your teacher in the folders in the Assignments are of your course, although you may also be requried to compelte Discussion posts as well as tests and/or quizzes. You can access these folders by clicking on the links within your course (if available) or by clicking on the My Class icon in the Navigation Bar at the top of your screen and selecting 'Assignments'. Before submitting each assignment, double check to ensure you are submitting your assignment to the correct folder.

Your teacher will provide feedback on your assignments right in the Assignments folder. The feedback can be in several different forms - written, audio, video or by marking up the file you submit. You must check the Assignments area regularly to review your teacher's feedback. If you have questions about your teacher's feedback, please send your teacher an email. When you have new feedback on your work, you will see a notification in the Updates widget on your Course Home page. When you go into your Assignment folder, you will also see the bolded word 'Unread' in the Evaluation Status column beside the assignment that has been given feedback.

On the Resources page of this website, under the Orientation Links and Documents, see the video and/or document provided for more information about submitting assignments, discussion posts or quizzes.

Math Courses

The technology surrounding math courses presents a unique challenge to our students. Therefore, students taking math courses must have access to a scanner so their assignments can be scanned to PDF and submitted to the assignment folders for their course.

Science Courses

Students may be required to perform scientific experiments or work on laboratory type tasks. Parents are required to ensure that adult supervision is provided for these activities if they are completed at home.

Final Assessments & Exams

Your course Module Outline document will indicate whether your course has a final exam or a final assessment, or both. If your course includes a final assessment, it is important that you plan your time to ensure that you have sufficient time to complete the assignment as it is part of your 30% culminating assessment.  If this is the case, it is likely that you teacher will have built in a requirement to hold a teacher-student conference as part of the assignment. This conference is an important part of the assignment so be sure to communicate with your teacher early in the process to make arrangements and set aside sufficient time to conference with your teacher.

If your course includes a final examination, you are required to write your exam under the supervision of an approved proctor at your enroling school. Your exam will be completed on paper, not on a computer, unless you have an IEP (Individual Education Plan) which specifies that you require a computer to complete your exam. In this case, with prior approval of the AMDEC administration, you will be permitted to complete your exam on a computer. Instructions for arranging and completing your exam can be found later in this chapter.

Full Credit, Non-Semestered Courses

AMDEC exams should be written when you complete your course. You are encouraged to complete course(s) and write your final exam(s) before the final exam date in June.  All exams for full credit, non-semestered courses must be completed on or before June 10, 2020.

Semestered Courses (CHV2O and GLC2O)

CHV2O and GLC2O do not include an exam. Your 30% summative evaluation will be determined through a course culminating assignment.

Your exam proctor is an OCT qualified teacher at your enroling school who will supervise your exam. In most cases, this will be your guidance counsellor or school contact at your school.

Your proctor is responsible for ensuring that your examination is conducted with integrity and in a manner consistent with AMDEC's expectations. Your school contact is responsible for downloading and printing the exam, ensuring the integrity of the exam is maintained as well as returning the original, written copy to our AMDEC office within 3 business days of writing the exam and no later than 3:00 pm on June 12, 2020.

Your exam proctor must be an OCT qualified teacher and must not be:

  • your parent or relative, or
  • living in the same household as you, or
  • your current or previous tutor in the course for which the exam is being written

Final Exam Procedures for students who are from outside of the AMDSB

The final day on which students may write an AMDEC exam is June 10, 2020, although you are encouraged to finish your course and write your exam well before the final date. The following are the procedures to follow to make arrangements for, and write your final exam:

1. When you are at Module 15 for your course, or at least three weeks prior to examination date (whichever comes first):

  • Contact your school contact at your enroling school to make arrangements for writing your exam(s). Your school contact is found in the Front Desk tracking system by clicking on Student Details and looking at the School Guidance Contact Email field. Then, send your AMDEC teacher an email indicating the name of the school contact you spoke with at your school to make your exam arrangements as well as the date you have arranged to write your exam.

2. One to two weeks prior to the examination date:

  • Confirm your exam date and time with your proctor. If there are any changes to your originally scheduled exam date, send an email to your AMDEC teacher indicating the revised date you will write your exam.  Be sure to give your AMDEC teacher at least one week's notice of the revised exam date. Please remember that the official proctor for your exam is the person AMDEC has on record as your school contact. This is the only person to whom AMDEC will email your final exam.

3. Two days before the examination is scheduled to be written:

  • Your teacher will email your exam (including a page of instructions for your exam proctor) to your school contact, who will print the exam for you to write. Contact your school contact/proctor to confirm that the examination has been received. If your school contact has not received your examination, please notify your teacher immediately.

4. The day of the examination:

  • Arrive at the examination location at least 15 minutes before the scheduled start time of the examination. If the proctor does not know you, bring photo identification to verify your identity.

Your school contact is responsible for sending the completed examination and the Examination Declaration form to AMDEC (sending by trackable courier is highly recommended).  Instructions for doing so are included on the page of instructions sent to the proctor along with your exam). AMDEC will not be responsible for any expenses incurred for writing your exams or sending your exams to the AMDEC office. Your written examinations must be received in our AMDEC office no later than 3:00 p.m. on June 12, 2020.

Your Final Report Card

Your final mark will not be awarded unless our office has received both the original, written copy of the examination and the signed Examination Declaration Form.

Final Exam Procedures for AMDSB Students

The final day on which students may write an AMDEC exam is June 10, 2020, although you are encouraged to finish your course and write your exam well before the final date. AMDSB Students who plan to write their final AMDEC exam before June 1 will follow a different set of procedures than AMDSB students who plan to write their AMDEC exam between June 1 and June 10.

If you plan to write your exam before June 1 follow the 4 steps below.  If you plan to write your final exam after June 1, scroll down to find your instructions.

Writing an AMDEC exam before June 1:

  1. When you are at Module 15 for your course, or at least three weeks prior to examination date (whichever comes first):
  • Contact your guidance counsellor to make arrangements for your AMDEC exam(s). Then, send your AMDEC teacher an email indicating that you have contacted your proctor and made arrangements to write your exam. In your email, indicate the name of the school contact you spoke with at your school to make your exam arrangements and the date you have arranged to write your exam.
  1. One to two weeks prior to the examination date:
  • Confirm your exam date and time with your proctor. If there are any changes to your originally scheduled exam date, send an email to your AMDEC teacher indicating the revised date you will write your exam.  Be sure to give your AMDEC teacher at least one week's notice of the revised exam date.
  1. Two days before the examination is scheduled to be written:
  • Your AMDEC teacher will email your exam (including a page of instructions for your exam proctor) to your AMDSB AMDEC exam contact, who will print the exam and give it to your exam proctor.
  • Contact your proctor to confirm that the examination has been received. If your school contact has not received your examination, please notify your teacher immediately.
  1. The day of the examination:
  • Arrive at the examination location at least 15 minutes before the scheduled start time of the examination. If the proctor does not know you, bring photo identification to verify your identity.

Your AMDSB AMDEC exam contact is responsible for sending your completed examination to the AMDEC Office in the AMDSB courier.

Writing a final exam between June 1 and June 10 :

The AMDEC office will print your exam and send it to your school.  Your school will make arrangements for you to write your final exam(s) at your school on June 9 or 10, 2020.  In some cases, your school will permit you to write your exam between June 1 and June 5, 2020, but this is a school-based decision and will be dependent upon schedules and the availability of teachers to act as an AMDEC exam proctor.  You are responsible for contacting your guidance counsellor or your AMDSB AMDEC Exam contact to determine the date, time and location of your final exam. Your written examinations must be received in our AMDEC office no later than 3:00 p.m. on June 12, 2020.

Your final mark in your AMDEC course will not be awarded unless our office has received both the original, written copy of the examination and the signed Examination Declaration Form (for exams written before June 1) or the exam sign in page (for exams written after June 1).

Student Resources

All AMDEC students have access to the AMDEC Guidance Office for resources and to problem-solve difficulties with their AMDEC course. Students should always speak with their home school guidance department regarding personal issues, post-secondary options and career choices. If required, private guidance chats with the AMDEC guidance counsellor may be requested by emailing AMDEC Guidance at AMDEC.guidance@ed.amdsb.ca.

Course Information

General Information

  • AMDEC Course selection and timetable change questions
  • Inquiries about AMDEC report cards
  • Student success support in AMDEC courses

Career Exploration

  • Postings about career exploration resources
  • Information about fields of work
  • Information about government programs
  • Educational Opportunities

Post-Secondary Exploration and Information

  • Information on application and mark submission procedures to OCAS and OUAC
  • Scholarship Information
  • Information about post-secondary pathways

Please note: It is your enroling school’s responsibility to submit marks to OUAC and OCAS for their student’s AMDEC courses.

Making Changes to Your AMDEC Timetable

Once you have started with AMDEC, any timetable/course changes must be made through the school where you are registered. You can access the AMDEC Timetable Change form from the Resources Page on our website under the 'Making Changes to your Student's Course(s)' heading.

Adding an AMDEC Course

If you are already taking a course with AMDEC this year, you will be able to add additional courses if:

  • there is space available in the class, and
  • you are keeping up with your module completion schedule/due dates, and
  • you have the necessary prerequisite course, and
  • AMDEC receives an AMDEC Course Add/Drop form from your local school, complete with all required signatures on or before the last possible registration date (on or before September 13, 2019 for semester 1 CHV2O and GLC2O, OR on or before February 14, 2020 for all remaining courses - semester 2 CHV2O and GLC2O and all full credit, continuous intake courses).

Note: If you are already taking an AMDEC course and are adding another course to your timetable, you will not receive a second orientation email. Please watch your available courses to see when you have access to your new course.

Withdrawing From (Dropping) an AMDEC Course

To withdraw from a course, you must complete the AMDEC Timetable Change form and take the form to your school contact to be signed. Your school must fax or email the completed form, with all required signatures, to our AMDEC office. No requests to withdraw from a course will be processed without the required school and parent/guardian permission (for students under the age of 18). You can access the AMDEC Timetable Change form from the Resources Page on our website under the 'Making Changes to your Student's Course(s)' heading. It is good etiquette to inform your teacher of your decision to drop the course.

If a student withdraws from a grade 11 or 12 course within five instructional days following the issue of the second provincial report card (module 15 report), the withdrawal is not recorded on the Ontario Student Transcript (OST). If the student withdraws from a course after the time allowed, the withdrawal is recorded on the OST by entering a “W” in the “Credit” column. The student’s percentage grade at the time of the withdrawal is recorded in the “Percentage Grade” column.

Ontario Student Transcripts can only be issued by a student's enroling school (that is, the school that holds the student's Ontario Student Record, or OSR). If you would like a copy of your Ontario Student Transcript, please contact your enroling school.

Email and chats (public and private) may be read by your teacher, the AMDEC guidance counsellor, the AMDEC vice-principal, the AMDEC principal, other Avon Maitland District School Board administrators, and/or the AMDEC technicians. They may also be shared with your home school and parents/guardians (for students under the age of 18).

Information acquired through phone conversations, in person, or contained in emails sent to to AMDEC, will be stored, either electronically or on paper, in the administrative system of AMDEC, or in the student’s file. This information may be retained as long as the student attends AMDEC and for the following five years. This information will remain confidential within the AMDEC office.

Staff may be required, by law, to report to the proper authorities when a dangerous or illegal situation involving a student is suspected.

"Students who are at risk for imminent self-harm may need to have a mental health assessment and information may need to be shared without their consent. A counsellor who possesses information about a student who poses a physical threat to another person may also need to act without the consent of the student."

(OSCA Ethical Guidelines for Ontario School Counsellors, 2014)

In addition, Bill 157 was enacted into law on June 1, 2009, as the "Education Amendment Act (Keeping Our Kids Safe at School), 2009", and came into force on February 1, 2010.

Under the new legislation:

  • all school staff are required to report serious student incidents, such as bullying, to the principal, so the principal can respond appropriately;
  • principals are required to contact the parents of victims of serious student incidents;
  • school staff who work directly with students are required to respond to incidents that could have negative impact on school climate (e.g., racial or homophobic slurs), as well as to those that could lead to suspension or expulsion.

Begin your post-secondary research by exploring the many resources offered through the Ontario College Application System (OCAS) and the Ontario University Application Centre (OUAC). Be diligent in your attention to detail and your communication with the Guidance Office at your enrolling school in order for your university or college application process to proceed accurately.

When applying to a college or university in the province of Ontario, you will apply through OCAS or OUAC. It is very important that you understand the application process, that you observe important dates, and that you communicate your plans with the guidance office at your home school. If you are applying to college or university for the upcoming winter or fall session, you should make sure to inform your AMDEC teacher(s) that you have, or plan to apply for college or university acceptance.

Please understand that it is your responsibility to ensure that you are aware of all OUAC and OCAS mark submission dates. It is also your responsibility to make sure that all required work is completed and submitted at least 2 weeks prior to OUAC/OCAS mark submission dates so your mark will be available in time for the mark submission dates. Your local/home school will submit your information and marks (including marks in your AMDEC course(s)) to OUAC or OCAS.

Students with special learning needs are responsible for reviewing with the principal of the home/enrolling school any special needs before registering in eLearning courses.

It is the responsibility of the principal of the home school to recommend to the student whether an AMDEC eLearning course is appropriate for the student and to correspond with the principal or vice principal of AMDEC regarding any special needs. Differentiated instructional practices are employed as appropriate to individual courses.

The provision of accommodations for a student with an existing Individual Education Plan (IEP) is limited, and restricted by the nature of the program. For those students whose local/home school provides accommodations based upon those assessed needs described in the IEP (e.g., extra time, quiet assessment setting, access to technology such as a computer and software), it is the responsibility of the home school in which the student is registered to consult with the principal or vice principal of AMDEC and to provide these accommodations as deemed appropriate.

Academic Honesty

Avon Maitland District School Board’s Statement on Academic Honesty

The Avon Maitland District School Board values the highest standards of academic conduct. Research for essays, assignments, and projects is an important part of the academic process. We want our students to learn proper procedures for citing the work of others and succeed by being honest about the work that they submit. A variety of research methods which are appropriate to the subject, grade and course type are taught to help students avoid plagiarism (the uncredited work of someone else from sources such as the Internet, books, magazines and other sources), a kind of fraud. Students are strongly encouraged to work with their teacher to ensure that the work submitted is honest and reflects the student’s best work.

AMDEC prohibits dishonesty in connection with any school activity. Cheating, plagiarism, or knowingly furnishing false information to the school are examples of academic dishonesty.

More specifically, the following are a few examples of academic dishonesty:

  • substituting on an exam for another student
  • substituting in a course for another student
  • paying someone else to write a paper and submitting it as one's own work
  • copying with or without the other person's knowledge during an exam or test or on an assignment
  • doing class assignments for someone else
  • plagiarizing published material, class assignments, or lab reports
  • turning in a paper that has been purchased from a commercial research firm or obtained from the Internet
  • padding items of a bibliography
  • obtaining an unauthorized copy of a test in advance of its scheduled administration
  • using unauthorized notes during an exam
  • collaborating with other students on assignments when it is not allowed
  • fabricating data
  • giving an assignment, test, test answers, exam, or exam answers to current or potential students

Plagiarism is a specific kind of academic dishonesty in which one person steals another person's ideas or words and falsely presents them as the plagiarists' own product. This is most likely to occur in the following ways:

  • using the exact language of someone else without the use of quotation marks and without giving proper credit to the author
  • presenting the sequence of ideas or arranging the material of someone else even though such is expressed in one's own words, without giving appropriate acknowledgment
  • submitting a document written by someone else but representing it as one's own

Careful attention to your own academic duties is the best way to avoid allegations of academic dishonesty. If you are asked to do something that you feel is wrong or unethical, it probably is. Aiding someone in committing an academically dishonest act is just as serious as receiving the aid. The following tips may help you avoid problems:

  • Protect your login information. Never share usernames and password.
  • Since it is impossible to write everything with complete originality, use quotation marks, footnotes, and parenthetical textual notes to acknowledge other peoples' words or ideas employed in your paper.
  • Check with your teacher for proper techniques for citations and attribution if you have any doubts.
  • Do not include sources in a bibliography or reference list if you have not used the sources in the preparation of your paper. To list unused sources is called padding the bibliography.
  • Do not acquire previous papers, lab reports, or assignments used in a course with the intention of copying parts or all of the material. Consult with your teacher on how such materials may be used as general guides.
  • Keep rough drafts and copies of papers submitted in courses.
  • Do not share your current or former assignments, projects, papers, etc. with other students to use as guides for their work.
  • Check with your teacher before turning in a paper or project you submitted in another course.

Many courses use a service called Turnitin to help you and your teacher check your submitted assignment to ensure it is your own original work.  Where Turnitin is turned on for an Assignment folder, the service checks your assignment against information on the web, available published resources and other student assingments, and provides an Originality Report for each assignment submitted. When the Originality Report is ready, the status changes from In-progress to a percentage, indicating the amount of matching content. A lower percentage rating indicates that most of the content is original; a higher percentage rating indicates that much or all of the content matches content found in other sources. Please check with your teacher regarding an acceptable percentage of matching content for each assignment.

All instances of academic dishonesty will be investigated thoroughly and reported to AMDEC’s principal, vice principal, the student's parents (if the student is under the age of 18), and the enrolling school. Students who are found to have violated AMDEC's academic honesty policy will receive a consequence determined by AMDEC's principal and/or vice principal. These consequences may range from having to redo the original assignment or completing an alternative assignment, to receiving a mark penalty on the assignment, or to ultimately being removed from the course.

Online Communication

Improving communication skills is a key focus for the Avon Maitland District School Board. Therefore, all AMDEC communications should reflect the writer’s best use of writing rules and conventions. Each student is unique and different from every other person.

In order for students and teachers to work together successfully, given our individual differences, we must practice common courtesy and display good manners in all our interactions with each other and this is even more important in an online learning environment.

In order to be a successful online communicator, keep in mind the following:

  • You are expected to be courteous and considerate in your dealings with others.
  • You are not permitted to harass others verbally or physically nor are you allowed to use profane or improper language during chats, email or any other personal or electronic communication.
  • While personal email communication often involves short forms, creative spelling and slang, you are reminded that AMDEC is a school. Any and all communication with your teachers, the principal, the vice principal, the Guidance office, the office, and/or tech staff must be in full sentences and include appropriate grammar, punctuation and correct spelling. Include a meaningful subject line with every email that you send.
  • Do no give any personal information to your classmates. As with any online environment, you should never give out your address, telephone number, personal email address or descriptive personal information about yourself. Whenever you voluntarily disclose personal information online (e.g., on social networking sites, blogs, through email, or in chat areas) that information can be collected and used by others. In short, if you post personal information online that is accessible to the public, you may receive unsolicited messages from other parties in return. Ultimately, you are solely responsible for maintaining the secrecy of your passwords and/or any account information. Please be careful and responsible whenever you're online.
  • You are required to communicate with your teacher with the same degree of respect that is required in a traditional classroom setting. If you are disrespectful in an email, a conference, or in the discussion area, a copy of the email or conference will be forwarded to AMDEC's principal and vice principal. Where appropriate, your school and parent(s)/guardian(s) (if you are under 18) will also be informed. You will be warned about unacceptable behaviour and in some cases suspended. If the behaviour persists, you will be removed from the course.
  • Discussions are places for discussion related to the course, not for conversations of a personal nature. "Spamming" is strictly prohibited.

The following statements below highlight acceptable email practices that you are expected to follow:

  • Do keep emails short and to the point.
  • Do review emails before you send them to make sure they are clear.
  • Do be as polite as possible; terseness can be taken as hostility.
  • Do give correspondents the benefit of the doubt; try not to assume the worst. Body language and tone are difficult (often impossible) to read accurately in email communication.
  • Do be sure to include the portion of the message you're replying to in your reply - people often forget the original context.
  • Do be sure that the subject line of your email reflects the subject of your message.
  • Do read your email often and regularly.
  • Do answer your email promptly.
  • Do use abbreviations and emoticons cautiously. Abbreviations and emoticons may be a way to save keystrokes, but if the person receiving the email doesn't understand, the point to the email may be lost, or worse yet, misinterpreted.

The following statements summarize unacceptable email practices which you should avoid.

  • Do not send a message when you’re angry; cool down, look at the message again and then decide whether you really want to send it.
  • Do not copy an entire, large message in your response just to add a line or two of commentary.
  • Do not reply to “all recipients” unless they all need to see your reply.
  • Do not type in capital letters; this is SHOUTING and is considered rude.
  • Do not use unusual fonts and text colours which can make your message difficult to read.
  • Do not “spam” (broadcast messages to multiple lists and/or individuals regardless of their interest in your message).
  • Do not send chain letters or messages. This not only violates AMDEC policies, but may also violate federal law.
  • Do not edit quoted messages to change the overall meaning.
  • Do not forward a personal message without the author's consent.

Technical Guide

The following is required for all courses:

  • Adobe Reader
  • Adobe Flash Player
  • Google Docs (provided by AMDSB as part of your AMDSB GSuite account) or OpenOffice/LibreOffice or Microsoft Office
  • The ability to record and submit voice and video files
  • Reliable internet access

The Internet Service Provider (ISP) and the speed of your internet connection will have a big impact on ability to navigate webpages. We recommend high speed service. Of course, the faster your connection, the lower your wait times and frustration rate.

You must install and maintain anti-virus software on your computer if you are taking an AMDEC course. We also encourage users to exercise discretion when opening any email attachment. There are many email and other viruses floating around out there. AMDEC runs the latest virus updates on our servers and work hard to keep our systems virus-free. Please be sure that your virus checker has the latest updates.

AMDEC courses require that pop-ups be enabled for your course. If you are using blocking software, you will need to configure it to allow pop-ups. You can set up your pop-up blocker to allow pop-ups from certain sites automatically. This setting is usually found in the internet browser under tools > Pop-up Blocker.

AMDEC has a Tech Support department that is available to help students resolve technical difficulties. AMDEC Tech Support can be reached by email at AMDEC.TechSupport@ed.amdsb.ca or by phone at 519-482-5428 ext. 400. When contacting Tech Support, please be as specific as possible when describing your problem and include emailed screen shots when possible.

If you are having difficulty logging in, please do the following:

  • If you are an AMDSB student:  Contact the TRA at your school for assistance.  Your guidance counsellor will be able to help you to find your TRA if you are not sure who they are.  If your TRA is not available or is not able to help you, contact AMDEC Tech Support by email at AMDEC.TechSupport@ed.amdsb.ca or by phone at 519-482-5428 ext. 400.
  • If you are from outside of the AMDSB: Contact AMDEC Tech Support by email at AMDEC.TechSupport@ed.amdsb.ca or by phone at 519-482-5428 ext. 400.